New Mexico State University is committed to maintaining the highest standards of ethics and integrity in all of its academic and administrative operations. Both individual members of the university and entities controlled by the university have a vital need to recognize and deal with conflicts of interest and/or commitment. Such conflicts may compromise or have the appearance of compromising the integrity of university-related activities and have unforeseen effects on those activities.
Therefore, Conflicts of Interest and Commitment must be reported by all regular employees (full and part time faculty and staff) under the following circumstances:
• Upon hire
• Annually when initiated by HR Services in the Fall Semester
• When a conflict arises that has not been reported
The Conflict of Interest form contains information that may have direct bearing on your employment and completing the form is a condition of your employment. The form will be stored by Human Resource Services and considered confidential. The information submitted is only available to individuals duly charged with the responsibility for review and may be released only in accordance with and as required by federal or state law; or regulation; or lawful court order.
Examples of conflicts of commitment for faculty may include but are not limited to:
- Maintaining full-time paid employment at another institution/organization that interferes with work performance and/or attendance.
- Excessive (not more than one day per week, on average) private consulting or advisory committee service, even if it is in the public interest or pro bono.
- Holding an elective political office
Examples of permitted activities may include but are not limited to:
- Faculty consulting for private companies not in excess of one day per week during that portion of the year when drawing an academic or summer salary.
- Preparing chapters, textbooks or monographs related to teaching, research or service activities, even if paid royalties as an author or editor.
- Occasional lectures, colloquia or seminars to disseminate results of university-related teaching, research, or service activities.
Conflicts of Interest in Commitment and Sponsored Activities
Actual or perceived conflicts of interest or commitment that arise from Sponsored Activities are of special concern because they almost always involve or implicate entities outside of the university community (and thus are more prone to public scrutiny), are frequently governed not only by university policies but also by governmental conflict-of-interest regulations and are subject to special disclosure requirements administered by the vice president for research, graduate studies and International Programs. Please see NMSU Policy 3.21 Conflicts of Interest in Commitment and Sponsored Activities for specific guidance on conflicts of interest involving sponsored activities.