Emailed to all PeopleAdmin Users on September 11, 2013.
Date: September 11, 2013
To: Hiring Managers, Position Approvers and Application Processors
From: Human Resource Services
Subject: PeopleAdmin 7.6 (PA 7.6) Upgrade
Requested Action: Informational – please share within your department as appropriate.
In October of 2011 HR Services transitioned from Banner E-Hire to PeopleAdmin 5.8 (PA 5.8) to recruit and hire both regular exempt and nonexempt staff; and to post jobs to collect applications for commonly needed temporary positions.
Now it’s time for an upgrade! PeopleAdmin has released their latest version of the application PA 7.6 and we are transitioning our internal processes in preparation of going live October 4, 2013 for regular staff and faculty hires. Included below are some expected enhancements:
New Features and Improvements for Applicants in PA 7.6:
- Key Word search within postings
- Browser’s “Back” button works within system
- User-friendly display for applicant to see a full list of positions they’ve applied for
- Easy navigation to save applications by section and complete later
- Allows more characters per entry field
- Easier process to attach documents such as resumes and transcripts
Though there are many improved applicant features that we are excited about, all previously created applications are unfortunately not transferrable from the PA 5.8 to PA 7.6. PA 7.6 allows applicants to setup a new user account only when they apply for a specific position within PA 7.6. Prior to going live, HR Services will post a message on the NMSU jobs webpage informing applicants about this change.
New Features for Department Processors and HRS in PA 7.6:
- User-friendly interface with tabs and drill-down options
- Easier to add and use supplemental questions in rating candidates
- “Alert” section to highlight pending items
- “Shortcuts” and “My Links” are new customizable tools
- Ability to add or remove columns and save personal preferences
- Ability to easily export report data to Excel
- Ability to post site announcements such as holiday schedule or other important messages
- Statistical analysis tools available to compare applicants
- Spell check for text entry fields
- For Position Description Records-Customized views; default searches; report exports and bulk edit options
- Search Committee Member accounts-Ability to add members and notify them via email
User Role Changes
Due to increased functionality in PA 7.6 and the Search Committee process, a slight change in user roles will occur. The following table indicates the current role name and the new role it is mapped to as well as additional new roles. The scope indicates the level of authority within the university for each role.
Current Role – PA 5.8
New Role – PA 7.6
Scope – PA 7.6
|Hiring Assistant||Department Authority||Department|
|Hiring Manager||Department Authority||Department|
|Approving Authority||Approving Authority (no change)||Department|
|Human Resources||Human Resources (no change)||University|
|Budget||Budget (no change)||University|
|OIE (Ofc. of Institutional Equity)||OIE (no change)||University|
|Security||Security (no change)||University|
|Search Committee Chair||Committee|
|Search Committee Member||Committee|
In order to facilitate a successful transition of systems, the current system must be inactivated while the upgraded 7.6 system goes live. We anticipate a period of three business days of downtime. As we get closer to making the change, all departments will be informed of the final posting and hiring window in the current 5.8 system before it is inactivated. We anticipate the final posting and hiring window will begin no later than September 14 and will be limited to 14 calendar days. Departments who are not able to open and close a posting within the final window will be asked to wait to post job announcements until PA 7.6 is fully functional (October 4, 2013); however, posting exceptions may be allowed in critical situations based on extenuating circumstances.
Training sessions, conducted by the Center for Learning & Professional Development, will be offered weekly during October and November for users identified as department users by HRS. The training will be demonstration with hands-on practice to help develop key navigation and functional skills. Training will cover navigation, position management for staff positions, job posting of staff positions, hiring proposals and hiring confirmations. For those hiring faculty, a demonstration of faculty postings and screening will also be presented. Users at remote locations will be invited via email to “sit-in” on a session via Adobe Connect. Seating is limited so advance registration is required. The training schedule will be available in Training Central no later than September 20th. To register for a training session, click or copy the following link: https://trainingcentral.nmsu.edu/Saba/Web/Main/goto/GuestCourseDetailURL?otId=cours000000000002707&callerPage=/learning/offeringTemplateDetails.xml
If you are new and need access to the system; or if you need to modify your access, please complete the Electronic Personnel Security Request Form found online at http://bfweb2.nmsu.edu/AFForms/forms/ICT-Electronic-Personnel-Security.pdf. User security access is required for those attending training sessions.
If you have general questions regarding this implementation, please contact your HRS Team Partner.
Cc: HR Services Staff and Payroll/HRIS
HRS College/Division Contacts
ICT Help Desk
Center for Learning and Professional Development
Office of Institutional Equity