Evaluations & Performance Mgmt

Staff Evaluations

2014-2015 Evaluation Year

Review Period: March 1, 2014 – February 28, 2015

Submission Period: March 1, 2015 – April 30, 2015

New Changes

For the upcoming 2014-2015 evaluation period, the nonexempt evaluation form has been moved into the electronic Web application. The electronic application will be the required tool for completion of all nonexempt-level performance evaluations this year. The electronic form is designed to assist supervisors by automatically populating necessary and up-to-date employee information. Scores will automatically be calculated within the forms and will be retrievable by HRS for recording into Banner. The electronic system also will allow HRS to run reports and notify supervisors of missing evaluation forms in a more time-efficient manner.  The Center For Learning and Professional Development (CLPD) will be holding informational sessions regarding the electronic nonexempt evaluation application beginning in February 2015.  Please visit CLPD Training Calendar webpage for more information on these sessions.

Process: Supervisors should fill out evaluation forms for the staff who report to them. Upon completion of the form, it must be routed to the supervisor’s superior for his/her signature of approval. Once approved, the supervisor should review the evaluation with the employee. After reviewing the evaluation with the employee, the supervisor should then sign the evaluation. Finally, the employee shall sign his/her evaluation electronically. Electronic forms are automatically stored.

Regular Staff Evaluation Application & Schedule
Dates Online Staff Evaluations
March 1st Begin completing evaluation forms online
March – mid April Route forms for approval then meet with employees
mid April HR Liaisons to receive status reports of electronic forms
April 30th Evaluations forms due/Electronically signed by all parties


Faculty Evaluations

Each NMSU college is responsible for managing their own faculty performance evaluation process. Faculty should contact their Dean’s office for specifics regarding their college’s process and schedule. For more information, see NMSU policy 5.86.


Tools for Employees & Supervisors

Tool/Document Description
Online Evaluation User Guide User guide describing system usage.
Online Evaluation Signature Routing Flow Chart Chart depicting electronic routing process for those involved in the evaluation review/approval process.
Evaluation FAQs for Exempt Staff Form Frequently asked questions are answered.
Evaluation FAQs for Nonexempt Staff Form Frequently asked questions are answered.
Evaluation FAQs in General Frequently asked questions are answered.
Goal Planning Form to establish goals for new exempt and nonexempt staff who are too new to be evaluated.
Self Assessment Form for Exempt Staff See FAQs
Self Assessment Form for Nonexempt Staff See FAQs
Paper Evaluation for Exempt Staff For year-round documentation purposes only. All entries should be transferred over to electronic form for annual submission.
Paper Evaluation for Nonexempt Staff For year-round documentation purposes only. All entries should be transferred over to electronic form for annual submission.
Performance Improvement Plan Templates Supervisors may choose from six templates to help draft up a plan to help an employee improve his/her performance within a designated period of time.
Performance Planning Index of Action Words Sample list of action words to help supervisors communicate goals and work assignments to employees.
Tips and Tools for Employee Recognition Informational sheet on the criteria for successful recognition and different types of recognition.
Training for Performance Management (http:/training.nmsu.edu/) To learn more about performance management, register for related workshops through the Center for Learning and Professional Development. They offer courses such as ‘Managing Your Performance Evaluation’ and ‘Performance Management’.