Forms & Documents | Human Resource Services | New Mexico State University

For additional business forms see: Administration and Finance Forms

Form Name	Function	User	Purpose
Additional Info for Nonexempt Staffing	Employment	Department	Union compliant form to provide additional info on newly posted positions.
Applicant Screening Record	Employment	Department	Employer summary of applicant interview for federal reporting.
Background Check Release Form	Employment	Department	Authorization to obtain background info on a final candidate.
Beneficiary Designation Form Dearborn National	Benefits	Retiree	Designate person/s who will received benefits in the event of insured's death.
Beneficiary Designation Form ERB	Benefits	Employee	Designate person/s who will received benefits in the event of insured's death.
Benefit Enrollment/Change Form	Benefits	Employee	Enroll/change benefits for medical, dental, vision and life insurances. For new employees and those who have a qualifying event. For Annual Open Enrollment, please see the Annual Enrollment site
Candidate Release Form	Employment	Employee	Use to obtain additional info on candidate's qualifications.
Conflict of Interest	Employee Relations	Employee	Report actual or perceived conflicts of interest or commitment annually (September when initiated by HRS), upon hire or when conflict arises.
Departmental Recruitment Checklist Exempt & Nonexempt	Employment	Department	Assists departments with the posting and hiring processes for staff positions.
Departmental Recruitment Checklist Faculty	Employment	Department	Assists departments with the posting and hiring processes for faculty positions.
Direct Deposit	Payroll	Employee	Electronically establish, change, or cancel direct deposit information through myNMSU.edu. Click the Employee tab then locate the Direct Deposit link within the Banner Self Service window.
Disciplinary Action Checklist	Employee Relations	Department	Aid for supervisors regarding the disciplinary process.
Domestic Partnership Affidavit	Benefits	Employee	Declare domestic partnership to provide partner with benefits.
Domestic Partnership Termination Form	Benefits	Employee	Terminate domestic partnership.
Electronic Personnel Security Request Form	Employment	Department	Request or cancel user security authority to process hires in PeopleAdmin.
Employee Separation Checklist	Employment	Department	Checklist to assist depts/supervisors in the separation process of an employee.
ERB Request for Retirement Estimate	Benefits	Employee	Request retirement estimate from the Educational Retirement Board.
Evaluation-Exempt Staff	Employee Relations	Department	Click link to go to web page to determine appropriate process for your unit.
Evaluation-Nonexempt Staff	Employee Relations	Department	Click link to go to web page to determine appropriate process for your unit.
Export Control Certification Questionnaire	Employment	Department	To be completed by hiring authority for department sponsoring a non-immigrant visa applicant.
Faculty Deferred Pay Authorization	Payroll	Eemployee	All regular FT faculty hired on an academic basis may elect a 12 month pay option prior to the beginning of each academic year.
Faculty Position Request Form	Compensation	Department	Request a new faculty position or make changes to an existing vacant position.
Form I-9	Employment	Employee	Employment eligibility verification per US Citizenship & Immigration Svcs
Form W-2, Request for reissue	Payroll	Employee	Request additional copies of your Form W-2
Form W-4	Payroll	Employee	Change federal tax withholding allowance.
Flexible Spending Account Authorization for Direct Deposit Form	Benefits	Employee	Authorize direct deposit to your FSA or HRA.
Flexible Spending Account Enrollment Form	Benefits	Employee	Enroll in FSA; Set aside pretax dollars for reimbursement. For new employees and qualifying events.
Flexible Spending Account Reimbursement Claim Form	Benefits	Employee	FSA reimbursement for Health Care/Dependent Care expenses.
Goal Planning Form-New Employee	Employee Relations	Department	Establish goals for new employees.
Grievance Response Form (AFSCME)	Employee Relations	Employee	Grievance response form to union filed grievances.
In-Range Adjustment Request Instruction & Info Sheet	Compensation	Department	Request to establish equitable salary relationships for exempt staff/filled un-restricted positions.
Insurance Premium Withdrawal Authorization	Benefits	Employee	Authorization for automatic withdrawal of insurance premiums.
Invitation to Self Identify (Voluntary)	Employment	Employee
Labor Personnel Action Form (LPAF)	Payroll	Department	Make FUTURE changes to a job's labor distribution expense.
Labor Redistribution Form (LRF) - ELECTRONIC	Finance	Department	Electronically submit changes to redistribute labor expenses using MyNMSU. Requires approved access and training course.
Labor Redistribution Form (LRF) - DEPT USE ONLY	Finance	Department	Redistribute labor expenses – Dept Use Only
Leave Report Adjustment Form	Payroll	Employee	Correct errors on submitted leave.
Mobile Communications Device Allowance Authorization	Payroll	Employee	Request authorization for stipend allowance for mobile services.
NMERB Employee Data Form	Benefits	Employee	CBA required form announcing selected applicant for vacant position.
Nonexempt Job Vacancy Selection Announcement	Employment	Department	CBA required form announcing selected applicant for vacant position.
Onboarding Checklist	Employment	Department	Guide to on-boarding employees and orientating them to NMSU.
One Time Payment Request	Payroll	Employee	Process non-work payments to employees.
Payroll Mail Distribution Authorization	Payroll	Employee	To authorize departments to mail paycheck.
Performance Improvement Plan Templates	Employee Relations	Department	For managers to outline clear objectives/responsibilities to help employee performance improve.
Personnel Action Form (PAF)	Employment	Department	Change employee record or job information.
Personnel File Review Request Form	Employment	Employee	Employee to schedule and request a time to review his/her official personnel file.
Position Change Request Instruction & Info Sheet	Compensation	Department	Request to create a new position or reclassify an existing position (filled or vacant).
Retiree Medical or Life Discontinuance Form	Benefits	Retiree	Retiree to cancel coverage for self or dependents.
Retiree Tuition Remission Benefit Authorization	Benefits	Retiree	Retiree to request tuition remission for NMSU courses.
Salary Reduction Agreement 403(b)	Benefits	Employee	Begin, change, or stop deduction for 403(b).
Salary Reduction Agreement 457(b)	Benefits	Employee	Begin, change, or stop deduction for 457(b).
Sample Letter of Voluntary Resignation	Employment	Employee	Sample letter of what information may be included in a resignation letter.
Sample Letter of Offer for Staff	Employment	Department	For dept use for when offering a staff position.
Sample Letter of Offer with Contingency for Postdoc	Employment	Department	For dept use for when offering a postdoctoral position w/ contingency.
Sample Letter of Offer with Contingency for Staff	Employment	Department	For dept use for when offering a staff position w/ contingency.
Sample Letter Position Filled	Employment	Department	For dept use for when a position is filled. Use to notify other applicants.
Sample Letter Posting Closed	Employment	Department	For dept use for when a posted position is closed.
Sample Letters of Acknowledgment	Employment	Department	For dept use to acknowledge receipt of application materials.
Sample Letters of Offer for Faculty	Employment	Department	Sample letters for offering a position to a selected candidate.
Sample Posting Advertisement	Employment	Department	Sample of posting advertisement
Sample Posting Announcement for Faculty	Employment	Department	Sample of faculty posting announcement for web advertising.
Search Committee Orientation Request Form	Employment	Department	Request an orientation of the Search Committee process.
Self Assessment Form-Exempt Employee (OPTIONAL)	Employee Relations	Employee	Assessment of self for submission to performance evaluating supervisor.
Sensitive Duties Checklist	Employment	Department	To determine if a student/temp position required a background check.
Sick Leave Bank Enrollment Form	Benefits	Employee	Enroll in the Sick Leave Bank.
Sick Leave Bank Physician Statement	Benefits	Employee	Authorization for Physician to provide Benefit Services with necessary condition or treatment information.
Sick Leave Bank Withdrawal Request	Benefits	Employee	SLB members to request withdrawal from Sick Leave Bank.
Timesheet Nonexempt-Regular	Payroll	Employee	Correct time submitted or submit time if you don't have an electronic timesheet.
Timesheet Temporary & Student	Payroll	Employee	Correct time submitted or submit time if you don't have an electronic timesheet.
Update Address or Phone Number	Payroll, Employment	Employee	Update address or phone number on file.
Withholding Allowance Certificate	Payroll	Employee	Change withholding of NM State taxes.
Workers' Comp Authorization for Disclosure of Health Info	Benefits	Employee	Authorization for Health Care Provider to use or disclose health info as necessary.
Workers' Comp Benefits Explanation	Benefits	Employee	Employee acknowledgement of Benefits explanation related to Workers' Comp.
Workers' Comp Claim Explanation	Benefits	Employee	Employee acknowledgement of Workers' Comp Claim process.
Workers' Comp Employers 1st Report of Injury or Illness	Benefits	Department	Report injury/illness to NM Workers' Compensation
Workers' Comp Notice of Accident	Benefits	Department	Record and report on-the-job accidents.
Workers' Comp Supervisor Accident Investigation Report	Benefits	Department	Record and investigate accident. Report to NMSU Safety office.