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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Payroll Clerk,Sr
Position Classification Code: C1020
Job Family: Business, Accounting and Finance
Pay Level: 05
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under general supervision, prepares payroll input to computerized payroll systems. Assists in preparing payroll checks. Answers questions from employees and supervisors regarding payroll matters. May maintain records on vacation, sick leave, etc. May assist with governmental reporting/compliance. Coordinates and processes any irregular payments (e.g., sales draws, bonus payments, etc.). Frequently reports to an Accounting, Human Resource, or Payroll Manager.
Standard Duties:
Coordinates activities of subordinates; Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure; Completes appropriate forms to adjust wage/salary account funds or to correct or balance a special situation; Researches, analyzes and resolves difficult or technical problems or questions presented by other workers, faculty, staff, students or outside agency representatives using knowledge of common problems and of entire payroll function; Recommends or participates in the development of new procedures and policies related to payroll operations utilizing knowledge of university, state and federal policies and regulations; Compiles financial, tax and payroll reports for both internal and external purposes; submits to supervisor for review; Acts as liaison with staff, faculty, administrators and students in answering questions, providing alternatives and facilitating decision making; Coordinates schedules and conducts training sessions for departmental payroll representatives to explain payroll policies and procedures, state and federal regulations and laws; Prepares correspondence of a technical nature pertaining to payroll issues; Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions; Compiles and analyzes payroll data, makes recommendations and determinations and prepares related reports.
Knowledge, Skills and Abilities:
Knowledge of payroll principles, practices, regulations and procedures; Knowledge of accounting practices and procedures.
Skill in evaluating and analyzing technical payroll activities. Skill in the operation of a computer, 10 key calculator and excellent organizational skills. Skill in performing detailed complex computations.
Ability to effectively communicate, establish and maintain effective working relationships with employees, other organizations and the public; communicate effectively verbally and in writing; make decisions in accordance with laws, rules and regulations; set up and maintain extremely difficult and varied records; ability to work under pressure and meet deadlines.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Four (4) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Certifications/License-
   Departmental Requirements-
   Special Requirements-