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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES
POSITION CLASSIFICATION DESCRIPTION

Position Classification Title: Payroll Clerk,Ld
Position Classification Code: C1023
Job Family: Business, Accounting and Finance
Pay Level: 06
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under general supervision, Trains, plans and oversees assignments of subordinates. Reviews progress and evaluates results. Recommends procedure changes. Prepares payroll input to computerized payroll systems. Answers payroll- related questions from employees and supervisors. Assists in preparing payroll checks and with governmental reporting/compliance. May make decisions in absence of the payroll manager.Processes irregular payments, e.g., bonus payments. May maintain records on vacation and sick leave.
Standard Duties:
Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure; Prepares and conducts training sessions for departmental payroll representatives to explain payroll policies and procedures, state and federal regulations,and laws. Completes appropriate forms to adjust wage/salary account funds or to correct or balance a special situation; Researches, analyzes and resolves very difficult, complex and/or technical problems or questions presented by other workers, faculty, staff, students or outside agency representatives using knowledge of common problems and of entire payroll function; Recommends and participates in the development of new procedures and policies related to payroll operations utilizing knowledge of university, state and federal policies and regulations; Compiles financial, tax and payroll reports for both internal and external purposes; Acts as liaison with staff, faculty, administrators and students in answering questions, providing alternatives and facilitating decision making;; Prepares correspondence of a technical nature pertaining to payroll issues; Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions; Compiles and analyzes payroll data, makes recommendations and determinations and prepares related reports.Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of payroll principles, practices, regulations and procedures; Knowledge of accounting practices and procedures.
Skill in evaluating and analyzing technical payroll activities; Skill in preparing detailed reports; Skill in performing detailed computations.
Ability to effectively communicate.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Five (5) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Certifications/License-
   Departmental Requirements-
   Special Requirements-