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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES
POSITION CLASSIFICATION DESCRIPTION

Position Classification Title: Mgr,Grants & Contract Admin
Position Classification Code: C1026
Job Family: Business, Accounting and Finance
Pay Level: 10
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under indirect supervision, manages and coordinates campus-wide research administration efforts. Provides direction, leadership, and advice in support of sponsored research activities conducted by the university. Reviews, negotiates, and approves proposals and contracts on behalf of the university, ensuring compliance with university and federal regulations in the conduct and administration of research.
Standard Duties:
Manages sponsored research administration functions for the university and various aspects of sponsored research activities including faculty and staff mentoring, funding source matches, and direction of grants library electronic and print resources, newsletters, and directories. Ensures compliance with University, state, and federal laws, policies, and regulations in all facets of the daily operations of the organizational unit and specifically in the review, negotiation, and approval of proposals and contracts on behalf of the university. Provides expertise to faculty,research staff, and department and college administrators in development of competitive proposals and pre-award administration of projects as well as funding policies, rules,and regulations. Serves as liaison to external agencies by maintaining contact with governmental and private funding sources to identify current and future interests. Coordinates campus-wide training in proposal writing, research administration, funding source database usage, and special project outreach. Coordinates and produces special reports, proposals, and analyses for the university and for federal, state, educational, and other funding and regulatory agencies. Develops or assists with the development and implementation of policies, procedures, objectives, and short and long range planning consistent with those of the organization to ensure efficient and safe operation of the unit. Develops annual operating budgets and provides fiscal direction to the unit. Develops and implements projects and programs to assist in accomplishment of established goals. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies. Supervises professional or support staff as appropriate. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of government and industry sponsored research and development programs. Knowledge of contracting process and associated local, state, federal, and other regulations. Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations. Knowledge of contracts and grants preparation and management. Knowledge of federal, state and/or community funding sources and mechanisms. Knowledge of budgeting, cost estimating, and fiscal management principles and procedures. Knowledge of faculty and/or staff hiring procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Skill in organizing resources and establishing priorities. Skill in the use of automated library systems. Organizing and coordinating skills. Employee development and performance management skills. Negotiating skills.
Ability to develop and maintain recordkeeping systems and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to use independent judgment and to manage and impart information to a diverse range of constituencies. Ability to make administrative/procedural decisions and judgments. Ability to identify and secure alternative funding/revenue sources. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Ability to develop and present educational programs and/or workshops.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Five (5) years of professional experience directly related to the standard duties as outlined.
   Equivalency- None
   Certifications/License-
   Departmental Requirements-
   Special Requirements-