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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES
POSITION CLASSIFICATION DESCRIPTION

Position Classification Title: Grants & Contract Admin,Sr
Position Classification Code: C1052
Job Family: Business, Accounting and Finance
Pay Level: 09
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Provides administrative and technical guidance and support to faculty and staff seeking outside funding for research, public service, and special sponsored institutional projects; Negotiates, administers, extends, terminates, and renegotiates contracts and sub-contracts; Researches and interprets regulations, guidelines, and standards, and oversees the processing of contracts and/or grants; Trains lower level administrators; Serves as principal point of liaison with contractors and funders of University programs.
Standard Duties:
Provides professional guidance and oversight to research faculty, staff, and administration in the development and preparation of research proposals, contracts, sub-contracts, and agreements, complex and otherwise, to include budgets, documentation, and interpretation of funding requirements. Independently negotiates sponsored research contracts, grants, and agreements.Reviews incoming research proposals for accuracy of structure, compliance with University policies and procedures, conflict of interest, appropriateness of terms and provisions, and, as appropriate, compliance with IRB and HIPAA requirements. Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories. Prepares and delivers scheduled instruction and ad hoc training for University administrators, faculty, and staff on all aspects of contract and grant administration.Leads contract and grant negotiations, and serves as a senior liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, contracts, and agreements. Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and university requirements; approves or rejects deviations from contract specifications; prepares required acceptance documentation, and obtains official University signatures. Formulates processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet university requirements;researches appropriate federal, state, and local requirements to facilitate compliance by all parties; performs, leads, and/or guides arbitration and resolution of conflicting interests. Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares reports; Provides oversight to staff engaged in project activities. May supervise lower level professional or support staff. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Advanced knowledge and understanding of Federal, State, and University regulations, guidelines, and policies covering contracting and granting process for public institutions. Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations. Knowledge and understanding of proposal and grant writing procedures and requirements.
Records maintenance skills. Information research skills. Database management skills. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Skill in the formulation, negotiation, and establishment of complex, integrated contractual arrangements. Technical leadership and supervisory skills within area of expertise. Advanced analytical, evaluative, and objective critical thinking skills. Advanced verbal and written communication skills. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced verbal and written communication skills and the ability to present effectively to small and large groups. Project management skills and the ability to resolve complex problems and issues.
Ability to analyze budgetary line items for compliance with budget guidelines. Ability to make complex administrative/procedural decisions and judgments. Ability to develop and present educational programs and/or workshops.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Five (5) years of professional experience directly related to the standard duties as outlined.
   Equivalency- None
   Certifications/License-
   Departmental Requirements-
   Special Requirements-