Position Classification Title: Foundation Admin Officer
Position Classification Code: C1057
Job Family: Business, Accounting and Finance
Pay Level: 17
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Plan, direct, or coordinate the operational activities of NMSU’s Foundation. Duties and responsibilities include formulating policies, managing daily operations, and planning the use of materials and human resources, in areas such as personnel, information technology, purchasing, financial accounting, investment of endowment pooled funds, or administrative/operational services.. Directs the activities of a variety of special service and centralized administrative support functions. Coordinates the preparation of financial statements, financial reports, special analyses, and information reports.
Standard Duties:
Directs, plans, organizes, coordinates and evaluates the financial, organizational administration and operations, projects, programs, accounting, and supporting information systems of a Advancement, including budgeting, investment of funds, receipt of revenue, expenditure of funds, human resources, and conservation of assets. Approves, coordinates, and implements changes and improvements in automated financial and management information systems for the unit. Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Oversees the approval and processing of revenue, expenditure, and position control documents, department budgets, mass salary updates, ledger and account maintenance and data entry, ensuring compliance with university, state, and federal policies and regulations, while maintaining appropriate internal control safeguards.; presents recommendations for programmatic and fiscal changes. Develops, interprets, implements, and coordinates finance, accounting, billing, and auditing procedures. Interacts with other unit managers, providing consultative support to planning initiatives through financial and management information analyses, reports, and recommendations. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement. Ensures records systems are maintained in accordance with generally accepted auditing standards. Evaluates and recommends changes in rate structures, as appropriate. Develops, and directs the implementation of strategic business and/or operational plans, projects, programs, and systems, as appropriate to the objectives of the unit. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Knowledge of federal and state financial regulations, and university financial policies and procedures. Knowledge of business practices and procedures. Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections. Knowledge of computerized information systems used in financial and/or accounting applications. Knowledge of cost analysis techniques. Knowledge of financial accounting, budgeting, control, and reporting principles, methods, techniques, and standards. Knowledge of faculty and/or staff hiring procedures.
Skill in the use of computers, preferably in a PC, Windows-based operating environment. Records maintenance skills. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Skill in developing policy and procedure documentation. Employee development and performance management skills.
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to communicate effectively, both orally and in writing. Ability to develop and implement strategic business and operating plans. Ability to plan, organize, implement, evaluate, and modify financial programs, informational support systems, and processes. Ability to make evaluative judgments. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Ability to analyze and interpret financial and systems support requirements, and provide consultation and recommendations to operational management.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Eight (8) years of professional experience directly related to the standard duties as outlined. (Demonstrated professional experience in finance and accounting required)
   Equivalency- None
   Departmental Requirements-
   Special Requirements-