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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Inventory Control Clerk
Position Classification Code: C1065
Job Family: Business, Accounting and Finance
Pay Level: 04
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Compiles records from ordering, shipping, and receiving materials. Updates information on computer to maintain inventory records. Assesses stock supply and reorder status. Prepares and verifies requisition of additional stock items, using the appropriate forms.
Standard Duties:
Requisitions equipment, materials and/or supplies for incoming orders according to established policy and procedures; determines what can be purchased and what needs to be requisitioned; prepares purchase requisitions for approval; monitors and reviews inventory levels by physical count, record keeping and/or visual inspection to identify need for purchasing materials, equipment or supplies; inspects and verifies deliveries and reconciles invoice against purchase orders checking cost, amount delivered, amount ordered; authorizes payment and initiates paperwork to close out purchase orders; issues or distributes materials, supplies, equipment to staff from stock; divides or cuts stock to size for filling orders; reviews authorization and applies proper charge codes; answers questions concerning purchase requisitions and purchases from the purchasing department, department staff or vendors; contacts vendors to obtain price or other information, follow up on delivery dates, late deliveries, shortages or overages; ensures action is taken to correct problem; maintains requisitions or orders manually or in automated system to track status of purchases and compile reports; maintains records of prices, quality, quantity and delivery dates; maintains a variety of records, such as inventory costs, retail prices, quality, quantity on hand or damaged stock; provides regular reports for supervisor; stores materials, supplies or equipment according to weight, temperature, size, safety or other requirements; marks stock items and/or shelves or bins with identifying codes, letters or figures; moves or transports items in stock to other areas using hand truck or other materials handling equipment; trains new workers in area operations.
Knowledge, Skills and Abilities:
Knowledge of clerical, purchasing activities. Knowledge of inventory or store keeping principles and practices.
Skills in inventory control, supplies, and purchasing; interpersonal and organizational communication, both oral and written.
Ability to effectively communicate.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Three (3) years of experience related to the standard duties as outlined.
   Equivalency- Any equivalent combination of education, training and/or experience as approved by Human Resource Services.
   Certifications/License-
   Departmental Requirements-
   Special Requirements-