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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Fiscal Asst,Sr
Position Classification Code: C3009
Job Family: Business, Accounting and Finance
Pay Level: 05
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department. Ensures documents being processed are included in the appropriate accounting period. Posts, balances, and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.
Standard Duties:
Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment, supplies and services within defined limits; May prepare student personnel payroll action requests.Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices.
Skill in maintaining and reconciling accounting and financial records.
Ability to effectively communicate.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Five (5) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Certifications/License-
   Departmental Requirements-
   Special Requirements-