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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Fiscal Asst,Inter
Position Classification Code: C4004
Job Family: Business, Accounting and Finance
Pay Level: 04
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under general supervision, performs clerical accounting procedures requiring familiarity with, and experience in, accounting office practices as well as knowledge of a variety of accounting classifications. Assigns codes, identifies accounts, and prepares data transaction sheets. Analyzes and audits various accounts. Posts, checks, and proofs entries to general ledger and accounts. In the absence of an accounts payable clerk, verifies and processes accounts payable.
Standard Duties:
Prepares and verifies amounts and codes for various standard accounting entries, data input or other forms; encodes and obtains necessary approvals for processing; Sorts documents and posts debits/credits to proper accounts; balances and reconciles department records; makes necessary corrections; Reviews computer reports to identify and trace sources of error and makes necessary corrections; ; Maintains a variety of records pertinent to work unit such as records of cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries necessary; Verifies billing statements and prepares for authorization; checks for completeness and compliance with university regulations; Independently responds to or initiates correspondence regarding matters pertaining to assigned function; Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed; Compiles numerical and statistical information for report purposes or simple financial statements; runs a variety of reports from computer records; makes and checks relatively complex numerical and statistical calculations; Provides assistance and training to other workers; May perform various clerical duties related to work unit.
Knowledge, Skills and Abilities:
Knowledge of basic business math, bookkeeping practices and principles; Knowledge of budgetary principles.
Skill in maintaining accounting and bookkeeping records.
Ability to effectively communicate
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Three (3) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Certifications/License-
   Departmental Requirements-
   Special Requirements-