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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Fiscal Asst,Assc
Position Classification Code: C5001
Job Family: Business, Accounting and Finance
Pay Level: 03
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under direct supervision, performs entry-level bookkeeping and accounting tasks. Posts journal or voucher entries, reconciles accounts, and checks for accuracy. Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers. This is an entry-level position.
Standard Duties:
Sorts documents; codes, logs, reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment; Researches processing problems, contacts departments and vendors to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems for solution; May train student employees performing related work; keys data and prepares batches for processing which involves sorting, alphabetizing, and running tapes to verify cash counts and totals; Prepares purchasing, travel, personnel, or related documents; Reconciles various expenditure reports to source documents; distributes and files financial documents and reports; Handles cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits; Assists in preparation of financial statements such as billings, budgets, and cost reports; Assists in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories; Distributes, reviews, calculates, and processes payroll time sheets and employment documents; verifies account numbers; maintains sick and annual leave and other payroll records; Answers telephones, opens and logs mail, meets and greets visitors, and assists in other clerical functions; may arrange travel and meetings and coordinate office security and key control; Prepares routine entries and posts financial transactions; reconciles entries and internal ledgers to financial reporting system reports; Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of cash management principles and/or procedures; Knowledge of payroll policies and procedures; Knowledge of university accounting procedures involving procurement, travel, and/or employment; Knowledge of university invoicing procedures; Knowledge of accounts payable procedures and practices.
Records maintenance skills; Account balancing skills.
Ability to perform simple accounting procedures; Ability to analyze and solve problems; Ability to read, sort, check, count, and verify numbers; Ability to prepare routine administrative paperwork; Ability to use an automated accounting system; Ability to prepare financial reports
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- No previous work experience required.
   Equivalency- None
   Certifications/License-
   Departmental Requirements-
   Special Requirements-