Position Classification Title: Chief of Staff,BOR
Position Classification Code: I1012
Job Family: Executive, Senior Administration
Pay Level: 13
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
The Special Advisor will manage and advise the Board of Regents on matters affecting day-to-day operations relating to the functions of the office including management and oversight of the Board of Regents’ schedule and optimizing their participation with on and off campus activities and duties. The incumbent will coordinate activities and act as the point person to obtain needed or requested data, reports or other information on behalf of the Regents and will facilitate timely delivery of that information. The Special Advisor will also be responsible for special projects as assigned by the Board of Regents and/or the President.
Standard Duties:
Participates on behalf of the Regents with the President and other senior officials in institutional planning, policy development, and problem resolution. Serves as the Regent’s liaison with University, government, and/or community leadership on strategic and operational matters working directly with the Board Chair and the President on a regular basis. Gathers, investigates researches, analyzes, and/or studies information affecting University wide, intradepartmental, or interdepartmental operations. Coordinates special projects on behalf of the Regents, frequently involving senior officers of the University and may serve on university committees. Assists in the execution of Board related projects, initiatives and mandates to further the Board’s fulfillment of its governance responsibilities.Reviews, researches, and recommends new or revised policies and strategies, as appropriate and prepares reports and other communication on behalf of the Regents. Ensures the Board’s activities comply with all pertinent legal guidelines and conform to sound governance practices by engaging in regular consultations with the General Counsel to the University. Acts as the custodian of vital records and conducting or assisting others in conducting research of those records. Provides a full range of general administrative support to the Board and the Chairman including planning, preparation and staff support for all Board and committee meetings and events. Must file legal notices of all meeting, fully supporting the University’s public transparency requirements. Executes, in the name of the Regents, or attesting to, a broad range of documents necessary for the operation of the University. Serves as an ambassador of the Regents, responding to communications and events on behalf of the Board and its members. Drafts correspondence for members of the Board in dealing with public officials, community members and university constituents. Reviews complaints and requests to the Regents, determines the course of action for handling and responds appropriately. Other duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of laws and regulations applicable to public institutions of higher education and NMSU policies and procedures.
Strong interpersonal skills with the ability to work effectively with a wide range of individuals in a diverse community.
Ability to exercise good judgment, process complex facts, deal simultaneously with multiple deadlines, and reporting procedures, and suggest innovative solutions. Ability to communicate effectively both orally and in writing.
Minimum Qualifications:
   Education- Master’s degree in a related field
   Experience- Eight (8) years professional experience related to the standard duties outlined
   Equivalency- Any equivalent combination of education and experience as approved by HR Services.
   Departmental Requirements-
   Special Requirements-