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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES
POSITION CLASSIFICATION DESCRIPTION

Position Classification Title: Data/Records Coord
Position Classification Code: M3005
Job Family: Information Technology
Pay Level: 05
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under direct supervision monitors, posts, and processes university data. Creates and maintains computerized and paper records by performing routine queries and generating applicable reports. Ensures integrity of student, personnel, financial, and/or all other confidential records as appropriate by the department. Makes certain that deadlines are met and completed with a high degree of accuracy. Incumbent is responsible for training and directing records system coding and assignments handled by assistants
Standard Duties:
Establishes and maintains filing systems for various data records. Posts and updates information to various records, and other related documents.Answers inquiries concerning the status of information requests; complies with policies concerning the various records maintained.Collects and extracts data from records for various reports; Audits data for accuracy and completeness. Scans and edits for errors during processing. Verifies information contained in data and hard copy records for legitimate requests for such information. Responsibilities includes related maintenance of large and complex filing systems (hardcopy and/or electronic). Assists in identifying, assessing and resolving issues/problems, and is required to assess and resolve non-standard issues/problems . The person in this role will be responsible for seeking advice and escalating issues when faced with tasks/problems outside normal scope of job. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Records maintenance skills; Database management skills; Word processing and/or data entry skills; Organizing and coordinating skills; skills in reading, spelling and simple arithmetic.
Ability to gather data, compile information; Ability to communicate effectively, both orally and in writing; Ability to make administrative/procedural decisions and judgments; Ability to create, compose, and edit written materials;
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Three (3) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Certifications/License-
   Departmental Requirements-
   Special Requirements-