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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Evidence and Records Custodian
Position Classification Code: T4003
Job Family: Administrative/Clerical
Pay Level: 05
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Oversees the preparation, maintenance, processing, dissemination and retention of records, property and evidence for the Police Department.
Standard Duties:
Receives and stores evidence and property recovered or turned in; maintains records and performs data entry. Exercises proper security measures over evidence and property allowing entry to authorized personnel; ensures that the chain of evidence is not broken. Ensures that all property and evidence have appropriate documentation and identification. Maintains the property and evidence room and supplies for submission of property and evidence. Transports evidence to the crime laboratory as necessary. Conducts inventories of property and evidence. Disposes of property not claimed and evidence not needed. Maintains all department records for property/evidence, offense reports, accident reports, and administrative files, not to include financial records. Processes accident, incident and arrest reports. Prepares files and distributes criminal reports. Performs data entry and maintains accuracy of the records system. Responds to requests from internal and external constituents. Prepares reports as necessary.
Knowledge, Skills and Abilities:
Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette.Knowledge of administrative and clerical procedures, Knowledge of supplies, equipment, and/or services ordering and inventory control; Knowledge of general accounting principles.
Skill in reading, spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.Records maintenance skills; Database management skills; Word processing and/or data entry skills; Organizing and coordinating skills; Receptionist skills.
Ability to gather data, compile information, and prepare reports; Ability to communicate effectively, both orally and in writing; Ability to gather and analyze statistical data and generate reports; Ability to maintain calendars and schedule appointments; Ability to analyze and solve problems; Ability to lead and train staff and/or students; Ability to make administrative/procedural decisions and judgments; Ability to create, compose, and edit written materials; Ability to record and transcribe meeting minutes.Ability to effectively communicate.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Two (2) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Certifications/License- Must obtain and maintain Certified Property and Evidence Specialist (or equivalent) certification. New employees must obtain certification upon completion of training and time-in-position requirements.
   Departmental Requirements-
   Special Requirements-