Post Job Completion Hiring

Hint: Hiring System for Post Job Completion → EPAF

Getting Started

The Post Job Completion process in EPAF is used in cases where unforeseen circumstances prevent departments from hiring an incumbent in a timely manner using standard hiring procedures, prior to the job end date. Performing a Post Job Completion hiring action is a last resort and should be used sparingly. Again, take special note that in order to begin the origination process for this type of action the incumbent must have already completed their job. If the termination date for the incumbent is still in the future you must use the standard hiring procedures defined for that employment type.

These EPAFs have been created with some unique features, which will eliminate manual payroll processes, allowing the automated Payroll System to work. In order for a Post Job Completion action to be loaded into Banner, both HR Services and the Dean/VP level approvers must approve the action. Department originators are responsible for providing justification in the EPAF comments regarding why the action was not completed ahead of the job end date. Two types of Post Job Completion actions are available.

HLATES Post Job Completion – Salaried Late Hiring with End Date

This EPAF is used for salaried jobs (Grad Assistants, Temporary Faculty, Supplemental Compensation Exempt Staff/Faculty) when the job end date has passed.

Positions Hired using HLATES
Position Number Position Description
999996 Temp Faculty Instr-Credit
999995 Temp Faculty Instr-NonCredit
999994 Temp Faculty-Research
999993 Temp Faculty-Public Service
918998 Faculty Supplemental Compensation
(contract type always Overload)
Only to be used when hiring someone who currently holds a “Regular” NMSU position and the job being hired for will exceed 1.0 FTE.
 918898 Staff Supplemental Compensation
(contract type always Overload)
Only to be used when hiring someone who currently holds a “Regular” NMSU position and the job being hired for will exceed 1.0 FTE.
917555 Graduate Teaching Assistants
917777 Graduate Research Assistants
917888 Graduate Assistant – Other
917444 Graduate Assistant – Fellow
967999 Research Assistant PSL

HLATEH Post Job Completion – Hourly Late Hiring with End Date

This EPAF is used for hourly jobs (temporary staff, student regular and student work-study) when the job end date has passed. The incumbents hired on this EPAF must submit a paper timesheets for each pay period, for the duration of the job, in order to be compensated.

Positions Hired using HLATEH
Position Number Position Description
999992 Student Employee
999998 Non-Exempt Para-Professional
999999 Non-Exempt Administrative
999997 Temporary Staff Exempt
968798 PSL Non-Exempt Para-Professional
968799 PSL Non-Exempt Administrative
968899 PSL Temporary Staff Exempt