Evaluations & Performance Management


Staff Performance Evaluation LEADS 2025 Goal Alignment

LEADS 2025 Goal Alignment – 2020 LEADS 2025 goal alignment by employee count and performance outcome from Performance Evaluation Period 2020
Employee Count by Org Category – 2020 Employee count by org category from Performance Evaluation Period 2020
Overall Average Outcome Score – 2020  Overall average outcome score from Performance Evaluation Period 2020

Upcoming Performance  Evaluation Changes

Staff Performance Recognition and Review

The Performance Recognition and Review period is closed.  All information is in “read only” mode at this time.

2021 Evaluation Year

Review Period: January 1, 2020– December 31, 2020

Submission Period:  January 1, 2021 – March 16, 2021

 

New for the 2021 Evaluation Period

You will be expected to align all your goals for 2021 to the LEADS 2025 goals.  The electronic evaluation system has been updated with drop-down menus to help you select the appropriate goal.  The NMSU Leads 2025 goals may be found at https://nmsu.edu/LEADS/goal1.html . There will also be a link within the evaluation form.

In order to decrease the number of evaluations that the senior administrators must review and approve as “Next Level Approvers”, Deans, Associate Deans, AVPs, VPs, Department Heads and many Directors will no longer require next lever approvers for the evaluations that they complete on their staff.  The evaluations they complete will go directly to the employee.  The evaluation system has been updated to allow this function.

You will track the status of completed evaluations by logging into the system and checking your “In” and “Sent” boxes.  You will no longer receive weekly status reports.

Performance evaluations are intended to provide valuable information to employees.  To achieve that outcome, performance ratings should be informative, valid and defensible.  Validity is the extent to which an employee’s performance rating corresponds to the employee’s actual performance of their job duties.  Reviews and ratings should not be determined on the basis of a person’s age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, serious medical condition, sex, protected veteran status, sexual orientation, or spousal affiliation.

 

The electronic application is the required tool for completion of all exempt and nonexempt performance evaluations. The electronic form is designed to assist supervisors by automatically populating necessary and up-to-date employee information. Scores will automatically be calculated within the forms and will be retrievable by HRS for recording into Banner. The electronic system also allows HRS to run reports and notify supervisors of missing evaluation forms in a more time-efficient manner.

Process: Supervisors should fill out evaluation forms for the staff who report to them. Upon completion of the form, it must be routed to the supervisor’s superior for his/her signature of approval. Once approved, the supervisor should review the evaluation with the employee. After reviewing the evaluation with the employee, the supervisor should then sign the evaluation. Finally, the employee shall sign his/her evaluation electronically. Electronic forms are automatically stored.

Regular Staff Evaluation Application & Schedule
Dates Online Staff Evaluations  **If you will be accessing this link from an off-campus site (e.g. your home internet), you will be required to use NMSU VPN**
January Begin completing evaluation forms online
Jan – Feb Route forms for approval then meet with employees
Beginning March Finalize and complete all evaluations
March 16 Evaluations forms due/Electronically signed by all parties

 

Faculty Evaluations

Each NMSU college is responsible for managing their own faculty performance evaluation process. Faculty should contact their Dean’s office for specifics regarding their college’s process and schedule. For more information, see ARP 9.20.

 


Tools for Employees & Supervisors

Resources available to help employees and supervisors with the evaluation process.
Tool/Document Description
Online Evaluation User Guide (PDF) User guide describing system usage.
Online Evaluation Training  PowerPoint (PDF) PowerPoint training slides for evaluation system.
Online Evaluation Training Video Presentation Recorded training presentation for evaluation system.
Online Evaluation Signature Routing Flow Chart (PDF) Chart depicting electronic routing process for those involved in the evaluation review/approval process.
Evaluation FAQs for Exempt Staff Form (DOCX) Frequently asked questions are answered.
Evaluation FAQs for Nonexempt Staff Form (DOCX) Frequently asked questions are answered.
Evaluation FAQs in General (DOCX) Frequently asked questions are answered.
Goal Planning Form (DOCX) To establish goals for new exempt and nonexempt staff who are too new to be evaluated.
Self Assessment Form for Nonexempt and Exempt Staff See FAQs
Paper Evaluation for Exempt Staff (DOCX) For year-round documentation purposes only. All entries should be transferred over to electronic form for annual submission.
Paper Evaluation for Nonexempt Staff (DOC) For year-round documentation purposes only. All entries should be transferred over to electronic form for annual submission.
Performance Improvement Plan Templates (DOCX) Supervisors may choose from six templates to help draft up a plan to help an employee improve his/her performance within a designated period of time.
Performance Planning Index of Action Words (DOCX) Sample list of action words to help supervisors communicate goals and work assignments to employees.
Tips and Tools for Employee Recognition (DOCX) Informational sheet on the criteria for successful recognition and different types of recognition.
Training for Performance Management (http:/training.nmsu.edu/) To learn more about performance management, register for related workshops through the Center for Learning and Professional Development. They offer courses such as ‘Managing Your Performance Evaluation’ and ‘Performance Management’.