Affiliated Appointments

Hint: Hiring System for Affiliated personnel → EPAF


Getting Started 

Affiliated Faculty & Staff are individuals who are financially independent of the university and associated to provide support or services to one or more university program(s) without receiving monetary compensation.  The hiring department must submit an Electronic Personnel Action Form (EPAF) to complete the hiring action.  Departments must complete the New Employee Data Form  for those who are new to NMSU in order to establish an employment record in the banner system.  The EPAF must show an appointment end date no later than 12 months from date of hire. Affiliated appointments may be renewed annually.  Affiliated hires will receive an Aggie ID for access to NMSU (email access, parking privileges, ID card, may also sign up for recreation-sports program Aggie Fit etc.).  Affiliated Faculty only will also have library privileges https://hr.nmsu.edu/toolkits/affiliate/.  

Affiliated Faculty 

Position Number: 918997  Individuals granted Affiliated Faculty status must have the minimum credentials required to serve as a faculty member at NMSU (See ARP 6.50 – Faculty Credentials Required of NMSU Instructors of Record). ARP 2.55 – Non-tenure Track Faculty Appointments requires approval from the Deans of all Academic Units for Affiliated Faculty hires.  In keeping with this policy, please incorporate the following steps when hiring an Affiliated Faculty: 
  • In the comments section of the EPAF please provide: 
    • A clear statement of justification as to why it is in the university’s best interest to grant affiliated faculty status.
    • The term (not to exceed 12 months), rank, and other conditions and expectations of these honorary appointments.
    • The criteria upon which the determinations are based vary depending upon the background of the appointee, the nature of the discipline represented, and the needs of the university. In general, persons appointed should have qualifications commensurate with the corresponding rank of tenure-track faculty appointees. 
 

Affiliated (non-faculty) 

Position Number: 918897  Please incorporate the following steps when hiring an Affiliated (non-faculty) such as Volunteers as discussed in ARP 2.55 Part 3: 
  • In the comments section of the EPAF please provide: 
    • A clear statement of justification as to why it is in the university’s best interest to grant affiliated (non-faculty) status.
    • The term (not to exceed 12 months).
    • Conditions/expectations of the appointment.
Reference ARP 2.55 - https://arp.nmsu.edu/2-55/ Official NMSU policy regarding Affiliated Staff and Faculty. 

 

Quick Links

EPAF Manual- Affiliated Appointments

Electronic Personnel Security Request (Establish EPAF Access)