This toolkit will contain all information needed to submit a Personnel Action Form (PAF).
PAF Submission Process
Signed PAFs with all supporting documentation attached should be uploaded and submitted on our PAF Upload page. Please also see the PAF Upload Instructions.
**NEW Premium Pay (Non-Exempt)**
All non-exempt employees receiving a differential will have their differential converted to premium pay. All existing differentials have been converted automatically. The designation for premium pay is located in BANNER(NBAJOBS) under the – Payroll Default Tab. The code will indicate the type of premium pay. Below is a list of the premium pay category codes. The hourly rate will not change on NBAJOBS, only the addition of the Premium Pay Code on the Payroll Default tab will be visible.
Premium pay will be utilized for non-exempt differentials only. Exempt positions with a differential will continue to see an additional suffix for the differential.
If premium pay is needed for a non-exempt employee, the effective date will be the 1st of the month after HRS receives of the PAF. Premium pay cannot be paid retroactively, no exceptions. The end date must correspond with the end of a pay period (15th or 31st). As outlined in the table below, premium pay is based on a set dollar amount or percentage.
How to Process: The department will submit a PAF with the supplemental documentation attached. The comments must indicate the category code and description. See Example PAF
PAF Fields
Section 1:
Enter the Employee ID, Employee Name, Position Number, Suffix, ECLS and ORG from their primary position.
Section 3:
Effective Date - (first of the month after received by HRS)
Change Code – ADIFF – Add Differential/Premium Pay
End Date – Must coincide with end of pay period (15th or 31st)
Section 4: Required Comments:
Add Premium Pay Differential - Start Date - End Date
Category Code: (Choose appropriate code from table)
Description: (Choose appropriate description from table)
Percentage - X% or Amount $#.##
Please visit https://payroll.nmsu.edu/ for complete and up-to-date Pay and Earning Codes.
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Premium Pay Category Code |
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| Category Code | Description | Pay Code | Earning Code | Percent | Amount |
| DF01 | Geographic Location | GL | DGL | 6.50% | |
| DF02 | Hardship | HD | DHD | $1.25 | |
| DF03 | Multilingual | ML | DML | $0.10 | |
| DF04 | Special | SP | DSP | 10% | |
| DF05 | PSL Premium | PS | DPL | 10% | |
| DF06 | Geographic + Multilingual | GL | DGL | 6.50% | |
| ML | DML | $0.10 | |||
| DF07 | Special + Multilingual | SP | DSP | 10% | |
| ML | DML | $0.10 | |||
| DF08 | Geographic Location-CEMRC | GL | DGL | 14% | |
| DF16 | Field Training Officer | P1 | DP1 | $1.30 | |
| DF17 | Interim Sergeant | P2 | DP2 | 6% | |
| DF18 | Interim Lieutenant | P3 | DP3 | 6% | |
| DF19 | Fld Training Ofc + Interim SGT | P1 | DP1 | $1.30 | |
| P2 | DP2 | 6% | |||
| DF20 | Fld Training Ofc + Interim LT | P1 | DP1 | $1.30 | |
| P3 | DP3 | 6% | |||
PAF Guidance
(under construction)
