 | NEW MEXICO STATE UNIVERSITY |
HUMAN RESOURCES SERVICES | |
POSITION CLASSIFICATION DESCRIPTION | |
| Position Classification Title: | Payroll Clerk,Ld |
| Position Classification Code: | C1023 |
| Job Family: | Business, Accounting and Finance |
| Pay Level: | 04 |
| Exempt Status: | Non-exempt |
| This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position. | |
| Purpose of Classification: | |
| Under general supervision, Trains, plans and oversees assignments of subordinates. Reviews progress and evaluates results. Recommends procedure changes. Prepares payroll input to computerized payroll systems. Answers payroll- related questions from employees and supervisors. Assists in preparing payroll checks and with governmental reporting/compliance. May make decisions in absence of the payroll manager.Processes irregular payments, e.g., bonus payments. May maintain records on vacation and sick leave. | |
| Standard Duties: | |
| Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure; Prepares and conducts training sessions for departmental payroll representatives to explain payroll policies and procedures, state and federal regulations,and laws. Completes appropriate forms to adjust wage/salary account funds or to correct or balance a special situation; Researches, analyzes and resolves very difficult, complex and/or technical problems or questions presented by other workers, faculty, staff, students or outside agency representatives using knowledge of common problems and of entire payroll function; Recommends and participates in the development of new procedures and policies related to payroll operations utilizing knowledge of university, state and federal policies and regulations; Compiles financial, tax and payroll reports for both internal and external purposes; Acts as liaison with staff, faculty, administrators and students in answering questions, providing alternatives and facilitating decision making;; Prepares correspondence of a technical nature pertaining to payroll issues; Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions; Compiles and analyzes payroll data, makes recommendations and determinations and prepares related reports.Performs miscellaneous job-related duties as assigned. | |
| Knowledge, Skills and Abilities: | |
| Knowledge of payroll principles, practices, regulations and procedures; Knowledge of accounting practices and procedures. | |
| Skill in evaluating and analyzing technical payroll activities; Skill in preparing detailed reports; Skill in performing detailed computations. | |
| Ability to effectively communicate. | |
| Minimum Qualifications: | |
| Education- High School diploma or GED certificate. | |
| Experience- Five (5) years of experience related to the standard duties as outlined. | |
| Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience. | |
| Certifications/License- | |
| Departmental Requirements- | |
| Special Requirements- | |