 | NEW MEXICO STATE UNIVERSITY |
HUMAN RESOURCES SERVICES | |
POSITION CLASSIFICATION DESCRIPTION | |
| Position Classification Title: | Business Manager,III |
| Position Classification Code: | C1049 |
| Job Family: | Business, Accounting and Finance |
| Pay Level: | 08 |
| Exempt Status: | Exempt |
| This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position. | |
| Purpose of Classification: | |
| Administers business affairs of a large organization. Prepares operating and project budget drafts. Directs control of board-approved budget, including collection, custody, disbursement, accounting, and auditing of all college funds. Monitors division/departmental budgets and reports any significant deviations from approved budgets. Responsible for supervising business support personnel. Directs expense and revenue forecasting and control, cash management, accounts receivable, and accounts payable. | |
| Standard Duties: | |
| Manages the day-to-day operations of fiscal support units such as accounts payable, accounts receivable, and other accounting functions, ensuring compliance with university, state and federal policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Develops budgets and ensures budget compliance;Interacts and coordinates with unit management to develop financial projections for the component, identifying fiscal risks and opportunities. Coordinates and produces financial, budget, and other special reports, proposals, and analyses for management, to include monthly financial statements and/or funds distribution reports. Reviews and approves expenditure documents for budgets monitored by this position. Interacts with internal and external auditors and participates in occasional auditing projects or provides information and access to required accounting records. Advises and interprets policies to faculty, staff, and outside persons such as vendors, funding source representatives, and customers; explains billings and reports, and resolves related problems. Develops and implements systems and processes to establish and maintain records for the operating unit. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals. Participates in the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit. Represents the organization at various community and Bus meetings, committees, and task forces; promotes existing and new programs and policies. Performs miscellaneous job-related duties as assigned. | |
| Knowledge, Skills and Abilities: | |
| Knowledge of current developments/trends in area of expertise. Knowledge of management principles and practices. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of university and/or public auditing policies, standards, and procedures. Knowledge of faculty and/or staff hiring procedures. | |
| Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of computers, preferably in a PC, Windows-based operating environment. Skill in the use of personal computers and related software applications. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Employee development and performance management skills. Strong project management and financial modeling skills. | |
| Ability to develop and maintain recordkeeping systems and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to analyze budgetary expenditures for compliance with approved budget. Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. | |
| Minimum Qualifications: | |
| Education- Bachelor's degree in a related field. | |
| Experience- Five (5) years of professional experience directly related to the standard duties as outlined. | |
| Equivalency- None | |
| Certifications/License- | |
| Departmental Requirements- | |
| Special Requirements- | |