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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Gift Processor,Sr
Position Classification Code: J3027
Job Family: External Affairs
Pay Level: 03
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Monitors, posts, and processes both Foundation and University gift information. Creates andmaintains computerized and paper records by performing routine queries and generating applicable reports. Ensures integrity of student, personnel, financial, and/or all other confidential records as appropriate by the department. Makes certain that deadlines are met and completed with a high degree of accuracy. Lead the annual write off process, providing recommendations and associated documentation to Executive Director Prospect Str & Gift Adm. Knowledge of CASE Reporting Standards, as it relates to gift processing. 
Standard Duties:
Establishes and maintains filing systems for various data records.Posts and updates information to various records, and other relateddocuments. Answers inquiries concerning the status of informationrequests; complies with policies concerning the various recordsmaintained. Collects and extracts data from records for variousreports; Audits data for accuracy and completeness. Scans and editsfor errors during processing. Verifies information contained in dataand hard copy records for legitimate requests for such information.Responsibilities includes related maintenance of large and complexfiling systems (hardcopy and/or electronic). Assists in identifying,assessing and resolving issues/problems, and is required to assessand resolve non-standard issues/problems. Responsible for seekingadvice and escalating issues when faced with tasks/problems outsidenormal scope of job, along with providing the Executive Directorwith recommendations and summary information. Responsible fortraining and directing records system coding and assignmentshandled by other Gift Processors. Responsible for setting goals anddaily oversight and management of the Gift Processing team in collaboration with the Executive Director, maintain a workingknowledge of IRS compliance regulations. Conduct end of yearperformance reviews for the Gift Processing team, in collaborationwith Executive Director. Researches and Analyzes; Biographicalupdates and maintains data integrity through use of relationaldatabase integrity functions and spreadsheet formulas and functionsto ensure that records are logical and consistent; Researches currentaddress, employment, and other biographical information usingtechnological resources including Lexis-Nexis and other onlinedemographic tools and databases; Responsible for the organizationof the records management system including the maintenance,storage, retention, retrieval and destruction of records anddocuments in accordance with New Mexico State University andNew Mexico State University Foundation policies and procedures;the receipt of gifts to NMSU Foundation; Gifts and pledges inaccordance with NMSU Foundation and University, CASE policies,and IRS regulations; Writing and Consultations; - Provide effectiveand timely customer service to clients; and extract and communicatekey information. Performs miscellaneous job-related duties asassigned.
Knowledge, Skills and Abilities:
Knowledge of supplies, equipment, and/or services ordering andinventory control. Knowledge of IRS compliance regulations.Knowledge of CASE Reporting Standards. 
Records maintenance skills; Database management skills; Wordprocessing and/or data entry skills; Organizing and coordinatingskill; Essential skills include; Proven ability to think critically andanalytically in order to initiate and perform complexanalyses; Strong computer skills using Excel, MS Word, and theinternet; Exceptional written/oral communication and customerservice skills; attention to detail.
Ability to gather data, compile information; Ability to communicateeffectively, both orally and in writing; Ability to makeadministrative/procedural decisions and judgments; Ability to create,compose, and edit written materials; Demonstrated ability to workindependently, as well as in a team environment, prioritize work andindependently manage multiple, diverse and competing prioritieswhile meeting deadlines
Minimum Qualifications:
   Education- Bachelor’s degree in related field.
   Experience- Five (5) years of experience related to the standard duties as outlined.
   Equivalency- None
   Certifications/License-
   Departmental Requirements-
   Special Requirements-