 | NEW MEXICO STATE UNIVERSITY |
HUMAN RESOURCES SERVICES | |
POSITION CLASSIFICATION DESCRIPTION | |
| Position Classification Title: | Admin Asst,General |
| Position Classification Code: | T5002 |
| Job Family: | Administrative/Clerical |
| Pay Level: | 01 |
| Exempt Status: | Non-exempt |
| This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position. | |
| Purpose of Classification: | |
| Prepare and distribute mail. Answer the telephone, take messages and transfer calls. Provide reliable information to external and internal vendors. Greet the public and direct visitors. Receive, respond to and problem-solve request. Establish and maintain files. Purchase supplies and monitor inventory. Pull documents and/or make copies upon request. Assist support in other areas when needed. | |
| Standard Duties: | |
| Answers telephone and greets visitors giving general information in response to inquiries. Delivers oral and written messages to unit members. Sorts and distributes incoming mail. Files correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method. Maintains routine clerical records, logs and data and compiles routine reports. Operates office equipment such as copiers, calculators, personal computers, typewriters or other equipment found in work unit. Types routine letters, labels, reports and similar items from rough draft or clear copy. Completes or enters data to departmental forms, making routine calculations and checking information for accuracy. Processes documents or forms according to instructions. Delivers items to other offices or locations. | |
| Knowledge, Skills and Abilities: | |
| Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette. | |
| Skill in reading, spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers. | |
| Ability to effectively communicate. | |
| Minimum Qualifications: | |
| Education- High School diploma or GED certificate. | |
| Experience- No previous work experience required. | |
| Equivalency- None | |
| Certifications/License- | |
| Departmental Requirements- | |
| Special Requirements- | |