Position Classification Title: Buyer,Sr
Position Classification Code: C1041
Job Family: Business, Accounting and Finance
Pay Level: 07
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under general direction, responsible for selecting and negotiating with approved vendors and placing purchase orders in response to product requirements established by various departments within the organization. May give some guidance and direction to other Buyers.
Standard Duties:
Conducts bid openings; evaluates bids and proposals to determine responsive low bid; assures selection in accordance with established criteria; assures full competition and documentation of actions; issues award letters or contracts. Provides administrative oversight during contract performance. Resolves problems relative to procurement actions such as bid disputes and vendors' protests in conformance with contract law, and in coordination with legal counsel when indicated. Represents the university at trade fairs and community group meetings with community leaders, business owners, and executives; attends purchasing meetings and presents seminars for presentation of university policies, including those relative to minority and women owned small businesses. Manages and/or coordinates multiple projects which contract for specialized services, are large in scope, or involve major equipment acquisition. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation. Provides liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution; advises departments on cost effective alternatives. Maintains records in accordance with established policies and procedures and audit guidelines. Performs miscellaneous job-related duties as assigned. Prepares all aspects of procurement solicitations for formally advertised or negotiated procedures which includes terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, change orders; researches sources of supply; determines sole source validity and methods of procurement action.
Knowledge, Skills and Abilities:
Knowledge of cost analysis techniques. Knowledge of contract law.
Negotiating skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Conflict resolution and/or mediation skills.
Ability to resolve customer complaints and concerns. Ability to develop and deliver presentations. Ability to use independent judgment and to manage and impart confidential information. Ability to analyze and solve problems. Ability to evaluate procurement bids in accordance with established criteria. Ability to document work in progress. Ability to make administrative/procedural decisions and judgments. Ability to investigate and analyze information and draw conclusions. Ability to assess contract compliance and product/service quality. Ability to perform complex tasks and to prioritize multiple projects. Ability to prepare formal procurement solicitations in compliance with University business policies and the New Mexico state procurement code.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Three (3) years of experience directly related to the standard duties as outlined.
   Equivalency- An Associate's degree in a related field plus two (2) years of directly related experience may substitute for the Bachelor's degree
   Departmental Requirements-
   Special Requirements-