Position Classification Title: Buyer,Inter
Position Classification Code: C1045
Job Family: Business, Accounting and Finance
Pay Level: 06
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Responsible for the procurement of supplies, materials, equipment, and services for campus departments. Reviews and processes requisitions. Determines vendor sources and product availability. Maintains contact with vendors and ensures compliance with contracts.
Standard Duties:
Reviews, approves, and processes purchasing requests such as purchase requisitions and small purchase orders for goods or services to ensure compliance with the institution's purchasing procedures, the state procurement code, and user requirements. Prepares all aspects of simple bids, requests for quotes, and proposals, including precise specifications, supporting spreadsheets, comparisons, recommendations, and justifications; issues purchase orders. Provides liaison services between vendors and departments for order status, procurement procedures, and problem resolution; researches sources of supply; advises departments on cost effective alternatives. Assists in bid openings for competitive solicitations such as requests for quotes, bids, and proposals. Reviews and evaluates contracts, issues award letters and purchase orders, negotiates change orders, and determines sole source validity. Maintains data information, files, reports, price lists on assigned commodities; negotiates prices and terms. Maintains records in accordance with established policies and procedures and audit guidelines. Participates in institution and community sponsored trade shows for presentation of university policies, including those relative to minority and women owned small businesses; attends purchasing meetings, seminars, and community functions related to purchasing. May expedite shipping and deliveries, maintain inventories, and monitor usage inconsistencies, price changes, and vendor back orders. May validate, reconcile, and process receiving reports, vendor invoices, and other payment documents. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of cost analysis techniques. Knowledge of contract law.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Negotiating skills.
Ability to provide or arrange for training. Ability to use independent judgment and to manage and impart confidential information. Ability to evaluate procurement bids in accordance with established criteria. Ability to analyze and solve problems. Ability to document work in progress. Ability to prepare bids, requests for quotes, and proposals in compliance with University business policies and the New Mexico procurement code. Ability to resolve customer complaints and concerns. Ability to analyze purchasing requests/orders for compliance with institutional procedures and the New Mexico state procurement code. Ability to investigate and analyze information and draw conclusions. Ability to complete moderately complex administrative paperwork.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- One (1) years of experience directly related to the standard duties as outlined.
   Equivalency- Any equivalent combination of education, training and/or experience as approved by Human Resource Services.
   Departmental Requirements-
   Special Requirements-