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NEW MEXICO STATE UNIVERSITY
HUMAN RESOURCES SERVICES

POSITION CLASSIFICATION DESCRIPTION


Position Classification Title: Dir, Pre-Award Admin
Position Classification Code: C1070
Job Family: Business, Accounting and Finance
Pay Level: 12
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Directs pre-award administrative activities associated with externally funded grants and contracts, including, institutional review and sign-off of proposals. Oversees grant and contract negotiations; and assists in developing research administration procedures and policy.
Standard Duties:
Responsible for advising the institution on matters relating to laws, rules, regulations and policies pertaining to pre-award fiscal management of contracts and grants; for insuring that the business interest of the institution are protected; for monitoring compliance with all provisions of contracts, grants and agreements and for maintaining auditable records of charges to contracts and grants. Develops and prepares complex documents, to include grant applications, planning grants, technical reports, project and status reports, and budget forecasts; edits proposals and communication materials. Oversees the establishment and maintenance of database files and records including those used to support project management efforts and planning. Responsible for the leadership and management of professional, administrative and support staff within the unit. Supervises and coordinates the work of staff employees and volunteers in day-to-day functional activities, as appropriate. Establishes and maintains effective working relationships with principal investigators and other unit-based project teams, as identified. May represent the organization at government, business, and community meetings. Performs miscellaneous job-related duties as assigned
Knowledge, Skills and Abilities:
Knowledge of organizational structure, workflow, and operating procedures. Knowledge of financial/business analysis techniques. Knowledge of faculty and/or staff hiring procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community. Employee development and performance management skills.
Ability to draw conclusions and make recommendations based on research data and findings. Ability to use independent judgment. Ability to plan and evaluate programs. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Ability to evaluate sponsored research electronic information services and vendor databases. Ability to analyze operational data requirements and to create and develop databases specific to requirements.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Eight (8) years of professional experience directly related to the standard duties as outlined.
   Equivalency- None
   Certifications/License-
   Departmental Requirements-
   Special Requirements-