Position Classification Title: Mgr,Facilities Utility
Position Classification Code: C1076
Job Family: Business, Accounting and Finance
Pay Level: 10
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under limited supervision, manages and coordinates all aspects of the planning, management, tracking, forecasting, and reporting of utility information. Manages the allocation/billing and preparation of the utilities’ budget and capital improvement plan. Conduct utility rate studies; develop and present recommendations for changes in rate and fee structures.
Standard Duties:
Plans and organizes all facets of the day-to-day activities to meet short- and long-range goals and objectives. Ensures compliance with state and federal laws, university policies and regulations, and operating procedures. Coordinate and review customer service, review all utility activities related to budgets, rates, work orders, projects, external utility purchases, and financial control processes. Provides primary data preparation, rate model update, and analysis for the cost recovery model to determine cost allocation for campus customers. Prioritize, assign and review tasks related to external utility billings and collections. Oversees the preparation of comprehensive utility usage and cost data from internal and external resources used for campus infrastructure planning, capital improvement, and long-range planning. Oversees the supervision of personnel, which includes work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Serve as liaison between project managers and external utility. Oversees the coordination of the monthly meter reading process between the Data Coordinator and the meter readers. Oversees and coordinates the day-to-day accounting process for an accounting unit within the University; coordinates the processing of accounting transactions. Investigates and resolves problems associated with processing of invoices and purchase orders. Processes complex and/or detailed invoices for payment, to include rent/lease, contract/grant, telecommunications, and unusually complex utilities invoices. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge and understanding of principles, procedures, regulations, and standards applicable to the job. Understanding of the University’s mission, vision and goals. Knowledge of current developments/trends in utility management. Knowledge of supervisory practices and principles. Knowledge of business statistics and in the use of software programs, including word processing and spreadsheets, as well as familiarity with database development and retrieval techniques. Knowledge of management principles and practices. Knowledge of finance, accounting, budgeting, and cost control procedures.
Short- and long-term planning; problem analysis and resolution; report preparation and presentation; interpersonal and organizational communication, both oral and written. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.
Develop and maintain effective working relationships; maintain accurate and orderly records; use independent judgment and initiative; organize and direct activities. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to analyze budgetary expenditures for compliance with approved budget. Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Five (5) years of professional experience directly related to the standard duties as outlined.
   Equivalency- None
   Departmental Requirements-
   Special Requirements-