Position Classification Title: University Procurement Spec
Position Classification Code: C1077
Job Family: Business, Accounting and Finance
Pay Level: 09
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Reports to centralized Administrative and Finance division, providing complex university level consultation and advisement. Provides expertise for complex or unique procurement and contracting in accordance with procurement procedures and regulations. Makes recommendations for acquisition of goods and services that are large scale, complex, and/or of a specialized nature. Provides training, guidance, and operational direction to procurement staff.
Standard Duties:
Prepares all aspects of procurement solicitations including terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Conducts bid process and openings, evaluates bids and proposals to determine responsive low bids and selected proposers, assures selection in accordance with established criteria, assures full competition and documentation of action, issues award letters or contracts. Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, and change requests. Drafts internal and external reports and correspondence; provides timely and accurate communication to internal and external customers and vendors; and maintains positive and ethical supplier and customer relations. Initiates appropriate action to ensure conformance with Federal and state laws, rules, regulations and requirements; attends and participates in professional training and meetings; promotes and strives for continuous improvement and participates in quality improvement projects; and provides training and mentoring to procurement colleagues at all levels within the organization.
Knowledge, Skills and Abilities:
Knowledge of current developments/trends in area of expertise. Knowledge of financial/business analysis techniques. Knowledge of customer service standards and procedures.
Negotiating skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new standards and procedures. Records maintenance skills. Conflict resolution and/or mediation skills. Advanced analytical, evaluative, and objective critical thinking skills. Employee development and performance management skills. Strong computer system skills.
Ability to resolve customer complaints and concerns. Ability to develop and deliver presentations. Ability to use independent judgment and to manage and impart confidential information. Ability to analyze and solve problems. Ability to evaluate procurement bids in accordance with established criteria. Ability to document work in progress. Ability to make administrative/procedural decisions and judgments. Ability to investigate and analyze information and draw conclusions. Ability to assess contract compliance and product/service quality. Ability to perform complex tasks and to prioritize multiple projects. Ability to prepare formal procurement solicitations in compliance with University business policies and the New Mexico state procurement code. Ability to foster a cooperative work environment.
Minimum Qualifications:
   Education- Bachelor’s degree in a related field
   Experience- Three (3) years working in a general buying environment
   Equivalency- None
   Departmental Requirements-
   Special Requirements-