Position Classification Title: Events Technical Service Coord
Position Classification Code: G3002
Job Family: Auxiliary
Pay Level: 09
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Facilitates production of events by coordinating with performing groups, arranging publicity, etc. Responsibilities include coordinating electrical, air conditioning, custodial, stage set-up, lighting, sound equipment, concessions, safety, security, medical, and personnel needs for each event. Approves expenditures.
Standard Duties:
Fosters coordinated University-wide event planning efforts with members of the academic colleges and departments, and external community as appropriate to the event. Plans, schedules, and coordinates logistical activities for University-wide special events, which may include arrangements for registration, meeting facilities, meals, audiovisual equipment and operators, and tours. Evaluates program/event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, and on-site management. Assists in development and administration of department budgets; assists in cost analysis, cost control, and development of revenue enhancement strategies. Serves as primary liaison with internal and external constituencies on all matters relating to program activities; represents the University with respect to program activities on a local, regional, and/or national basis. Gathers and monitors statistical data, and develops and prepares various periodical and ad hoc statistical reports, summaries, analyses, and projections. Coordinates the activities of volunteers, staff, and students, to include training, scheduling and work allocation, and problem resolution; motivates volunteers, staff, and students to achieve peak productivity and performance. Coordinates the various marketing materials, to include brochures and flyers, for meetings and conferences. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources. Knowledge of conference facilities, technology, and equipment. Knowledge of cost analysis techniques. Knowledge of general accounting principles. Knowledge of the hospitality and tourism industry.
Skill in budget preparation and fiscal management. Skill in organizing resources and establishing priorities. Skill in the use of personal computers and related software applications. Strong interpersonal and communication skills and ability to establish effective business relationships with external contractors.
Ability to create, compose, and edit written materials. Ability to gather data, compile information, and prepare reports. Ability to make administrative/procedural decisions and judgments. Ability to perform complex tasks and to prioritize multiple projects with skills in organizing resources and establishing priorities. Ability to plan, organize, and facilitate a range of special events. Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments. Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Five (5) years of experience directly related to the standard duties as outlined.
   Equivalency- None
   Departmental Requirements-
   Special Requirements-