Position Classification Title: Event Planner,Sr
Position Classification Code: G3015
Job Family: Auxiliary
Pay Level: 07
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Designs, establishes, and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events, conferences, and other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts. Markets and promotes conference services, negotiates contracts, schedules facilities, and manages catering arrangements.May oversee housekeeping and guest services.
Standard Duties:
Works under minimal supervision. Assignments are broad in nature, usually requiring originality, ingenuity and independent decision making. Has appreciable latitude for unreviewed action or decision. Markets and coordinates conferences and workshops at university facilities to internal departments and external groups. Negotiates,executes and administers contract terms; maintains records of conference contracts. Oversees the facilitation of conference activities including coordination of food services, facility maintenance, and staffing. Invoices, collects, deposits, and accounts for revenues generated through conferences, in accordance with university policies and procedures. Manages custodial activities for assigned service locations, ensuring maintenance of current cleanliness, safety, and functionality standards. May oversee housekeeping and guest services. Manages the housing facilities recreational area and the scheduled programs. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day issues.Develops recordkeeping procedures and manages department records in accordance with applicable regulations, policies, and standards. Participates in the development and management of operating budgets for the unit; prioritizes and tracks unit expenditures. Participates in the development of operating goals and objectives; recommends, implements, and administers methods and procedures to enhance operations. Ensures adherence to established University and departmental policies and procedures, objectives, quality assurance programs, and safety standards. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources. Knowledge of conference facilities, technology, and equipment. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of public institution purchasing principles, procedures, regulations, and standards. Knowledge of cash management principles and/or procedures. Knowledge of contract documents and specifications. Knowledge of marketing strategies, processes, and available resources. Knowledge of organizational structure, workflow, and operating procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.
Ability to gather and analyze statistical data and generate reports. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to make administrative/procedural decisions and judgments. Ability to create, compose, and edit written materials. Ability to investigate and analyze information and draw conclusions. Ability to perform complex tasks and to prioritize multiple projects. Ability to negotiate and manage contractual arrangements.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Three (3) years of experience directly related to the standard duties as outlined.
   Equivalency- An Associate's degree and five (5) years of related experience; or, seven (7) years of related experience may substitute for the Bachelor's degree.
   Departmental Requirements-
   Special Requirements-