Position Classification Title: Dir,Special Events
Position Classification Code: G3020
Job Family: Auxiliary
Pay Level: 12
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Directs the administration, planning, scheduling, marketing and promotion, and the provision of facilities, technical and other support, to deliver public entertainment events sponsored by the University. Oversees the general management of Pan American Center, including the annual schedule of presented performances and the rental of the facility by various university-sponsored activities and local community performing arts groups.
Standard Duties:
Provides leadership and direction to Public Events in its management of Pan American Center and as necessary in the delivery of public entertainment events in other University venues. Manages and markets the presented performances by researching, reviewing, negotiating, procuring, and scheduling artists and attractions to fulfill annual calendar of entertainment. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement. Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses. Oversees the overall operations of unit(s) reporting to this position. Plans, develops, and implements strategies for generating resources and/or revenues for the organization. Represents the University to various institutional divisions as well as externally to governmental agencies, vendors, students and their parents, and/or the general public. Recommends and participates in the development of University policies and procedures; may serve on University planning and policy-making committees. Assists local community performing arts organizations in planning their events, particularly those held in the Pan AM or other University-owned venues. Creates, implements and monitors a resource development program. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of organizational structure, workflow, and operating procedures. Knowledge of the practices, protocols, and conventions of the entertainment industry. Knowledge of financial/business analysis techniques. Knowledge of faculty and/or staff hiring procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community. Employee development and performance management skills. Negotiating skills.
Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources. Ability to plan, organize and direct the implementation of entertainment event calendars. Ability to direct multi-department technical and administrative staff. Ability to identify and secure alternative funding/revenue sources. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Eight (8) years of increasingly progressive management experience in one or more areas that report to this position.
   Equivalency- None
   Departmental Requirements-
   Special Requirements-