Position Classification Title: Asst Project Manager
Position Classification Code: K1024
Job Family: Grounds and Facilities
Pay Level: 07
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Facilitates or assists in the execution of projects at all University property and leased sites. Under the guidance of more senior project management personnel, overseeing the preparation of facilities plans, construction bid documents, and specifications for projects, applying professional knowledge of design and construction procedures, zoning and building codes, and building materials. Coordinates or assists in the coordination of project implementation as a member of a project team.
Standard Duties:
Coordinates or assists in the coordination of project planning, designing, and procurement processes; oversees and/or assists in the preparation of project plans, construction bid documents, and specifications. Establishes or assists in the establishment, updating, and balancing of project budgets and schedules, monitors and reconciles expenditures, administers contracts, and approves project-related invoices within budget. Serves as a project/planning liaison between client groups, architects, and various institutional service units. Prepares or assists in the preparation of contract drafts, requests for proposal, project approvals, and other related documents for review. Manages project administrative support, to include development and maintenance of job files, preparation of all required correspondence, and coordination of meetings; monitors project progress, expenditures, and requirements. May assists in the planning and coordination of building interiors, to include furniture, fixtures, and equipment selection, and placement of art. May plan and/or coordinate occupancy issues, such as moving logistics, signage, telephones, and/or other related matters. Works under the guidance and close supervision of a Project Manager; may work on a team with other Project Managers or Assistant Project Managers within the group. May communicate project schedule and anticipated disruptions caused by infrastructure projects with all project stakeholders. Re-evaluate and adjust schedules and project sequences to accommodate the maximum use of facilities by others. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Demonstrated knowledge and understanding of Sustainable Design Principles. Knowledge of budget management and fiscal control principles and procedures. Knowledge of building design, construction, and maintenance. Knowledge of Federal, State, and local building codes, ordinances, and regulations. Knowledge of project management principles, practices, techniques, and tools. Knowledge of State procurement methods, procedures, and requirements.
Skill in organizing resources and establishing priorities. Skill in the use of computer aided design, scheduling, and budgeting software. Skill in the use of personal computers and related software applications. Strong analytical, critical thinking, and decision making skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to communicate and negotiate with project stakeholders to resolve infrastructure project conflicts and assist in re-prioritizing work phasing as necessary. Ability to communicate effectively, both orally and in writing. Ability to foster effective working relationships within a team environment. Ability to make administrative/procedural decisions and judgments. Ability to understand and follow complex, detailed technical instructions.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Three (3) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Departmental Requirements-
   Special Requirements-