Position Classification Title: Observatory Facilities Specialist
Position Classification Code: K4063
Job Family: Grounds and Facilities
Pay Level: 09
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Responsible for the long term planning, organizing, scheduling and priority setting for all mechanical operations of one or more telescopes and base facilities. Participates in major engineering tasks during planned periods of telescope down time. Duties also include responsibility for the buildings and site of the office base and for telescope buildings. Acts as Safety Officer.
Standard Duties:
Provides electrical, plumbing and mechanical technical support for the integrated physical plant activities and programs of the observatory, to include maintenance and construction, utilities, custodial services, housing, grounds and landscaping and facilities management. Responsible for all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations. Where applicable, direct and lead the activities of external and/or internal personnel; monitors and inspects work to ensure adherence to contract specifications and industry standards. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit. Develops and implements systems and processes to establish and maintain records for the operating unit. Establish and implement preventive maintenance programs; modifies programs to increase efficiency and effectiveness and reliability. Establishes and maintains appropriate customer services procedures and standards; interfaces with customers and resolves problems and conflicts as necessary. Remains available to the component on a 24-hour, 7-day on-call basis for physical plant emergencies and off-standard situations, as required. Oversees the development and implementation of physical security, safety, and disaster recovery programs, procedures, and operations for the facility. Performs miscellaneous job-related duties as required. Manage facility operation and maintenance budget.
Knowledge, Skills and Abilities:
Knowledge and integrated understanding of the physical plant and facilities services operations of a large, complex institutional facility. Knowledge of federal, state, and local codes and ordinances pertinent to facilities planning, design, construction, and maintenance. Knowledge of budgeting cost estimating, and fiscal management principles and procedures. Knowledge of building trades repairs and maintenance. Knowledge of customer service standards and procedures. Knowledge of faculty and/or staff hiring procedures.
Project management skills. Project planning skills. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Skill in organizing resources and establishing priorities. Skill in the use of personal computers and related software applications, most hand and power tools, milling machine and lathe, welder, cutting torch, grinders and saws. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to communicate effectively, both orally and in writing. Ability to develop and implement facility safety, security, and disaster recovery programs and procedures. Ability to develop and maintain recordkeeping systems and procedures. Ability to foster a cooperative work environment. Ability to provide technical leadership and direction to technical and support staff in a range of physical plant trades. Ability to respond as needed on an on-call 24/7 basis. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Five (5) years of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Departmental Requirements-
   Special Requirements-