Position Classification Title: Assc Registrar
Position Classification Code: P1002
Job Family: Student Affairs
Pay Level: 09
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Assists the Registrar with management of Registrar’s Office activities, responsibilities, and policies. Responsibilities include design, organization, and maintenance of registration records, reporting, data entry, computing, enrollment and course management, and degree graduation processes; acts as Registrar’s designee to manage/officiate daily registration, academic, and office policies and procedures of the Registrar’s Office; represents Registrar on committees and at meetings. May supervise professional and clerical personnel. Operates at the highest level of independence.
Standard Duties:
Collaborate with faculty, academic deans, department managers, administrators, faculty, staff and students to resolve registration issues, resolve discrepancies related to course prerequisites. Manage daily operations of Registrar’s Office, including hiring, training, evaluation, termination of employees, as well as setting work schedules and distribution of workload. Supervise the confidentiality of student records in compliance with the Family Educational Rights and Privacy Act. Assist the Registrar with functions such as records retention, grading, classroom scheduling and curriculum management. Supervise the daily functions of verification of enrollments, official and unofficial transcripts, change of residency, NCAA compliance and degree verification. Work closely with departments throughout University system to maintain data accuracy and security. Coordinate functional and technical aspects of Banner Student. Implement new features, test new software releases and adapt Banner to NMSU policies. Monitor and oversee data cleanup. Serve as liaison between ICT technical staff and academic departments. Analyze, evaluate and determine how to best implement new software packages. Maintain current knowledge of services and university policy at New Mexico State University in order to make appropriate and timely referrals. Meet with students to resolve records and registration issues. Write and maintain documentation for grade processing, beginning of term processes, waitlisting, HED reporting, Clearinghouse reporting and numerous other reports and procedures. Communicate new and changed policies and distribute documentation to appropriate University staff, system-wide.
Knowledge, Skills and Abilities:
Knowledge of student record systems, data security and reporting requirements. Knowledge of NCAA regulatory compliance related to student athlete enrollment and institutional reporting. Knowledge of advising practices and principles. Knowledge of university curriculum requirements. Thorough knowledge of the Family Educational Rights and Privacy Act of 1974 (FERPA).
Skill in effective organizational leadership and human resource management.
Ability to effectively communicate with various and diverse constituencies.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Five (5) years of professional experience related to the standard duties as outlined.
   Equivalency- None
   Departmental Requirements-
   Special Requirements-