Position Classification Title: Chief Student Registrar
Position Classification Code: P1008
Job Family: Student Affairs
Pay Level: 13
Exempt Status: Exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
Under limited supervision, directs all facets of the operations of the Registrar's Office and all units reporting to this position including: student registration and records, class schedules, instructional space assignments, graduation clearance, and other related matters. Plans and develops strategies for maintenance and upgrading of academic information infrastructure.
Standard Duties:
Directs the daily operations of the Registrar's Office; supervises senior managers; serves as an internal consultant and implements faculty academic policies; reviews policy exception requests.Recommends and participates in the development and implementation of University policies and procedures regarding student registration, records, class schedules, instructional space scheduling, residency requirements and graduation requirements. Maintains and upgrades the University’s academic information infrastructures including academic record archives, online student database and other databases and information systems. Implements short- and long-range department goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects improvement changes. Establishes an organizational structure and staffing to effectively accomplish the University’s recruitment and retention goals and objectives. Develops and publishes University information documents including University catalogs and class schedules. Oversees NCAA certification of student-athletes entering the University's various Division 1 interscholastic sports programs; ensures the on-going management of NCAA eligibility for existing student-athlete participants in these programs. Responsible for annual budgets and periodic cost and productivity analyses. Represents the University to institutional divisions, governmental agencies, vendors, students,parents, and the general public. Recommends and participates in the development of University policies and procedures; Collaborates with representative of the New Mexico Higher Education Department, and other organizations on the development and implementation of new policies, requirements, and practices. Maintains knowledge of current best practices and regularly enhances professional knowledge, evaluates new technologies and recommends implementation as appropriate. Performs miscellaneous job-related duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of planning and scheduling techniques. Knowledge of space allocation practices and principles. Knowledge of customer service standards and procedures. Knowledge of the rules, regulations, and laws regarding student records. Knowledge of organizational structure, workflow, and operating procedures. Knowledge of records archiving and/or retrieval. Knowledge of student registration, academic, and residency requirements. Knowledge of New Mexico Higher Education Department and Western Interstate Commission for Higher Education student exchange policies and procedures. Knowledge of NCAA rules and certification of student athlete eligibility. Knowledge of database construction, management, and retrieval methods. Knowledge of telephone answering and referral services. Knowledge of financial/business analysis techniques. Knowledge of records retention and/or destruction policies and procedures. Knowledge of faculty and/or staff hiring procedures. Knowledge of NCAA recruiting rules and student-athlete eligibility requirements.
Effective interpersonal and communication skills and the ability to work collaboratively with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Database management skills. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Skill in the configuration and use of computerized database programs. Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community. Employee development and performance management skills.
Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources. Ability to evaluate and edit the content, structure, and format of a range of written material. Ability to develop, plan, and implement short- and long-range goals. Ability to plan and evaluate programs. Ability to create, compose, and edit written materials. Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements. Ability to provide technical advice and information to faculty in area of expertise. Ability to investigate and analyze information and draw conclusions. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to maintain confidentiality of records and information. Ability to foster a cooperative work environment. Ability to provide professional direction, guidance and counsel to system-wide University community.
Minimum Qualifications:
   Education- Bachelor's degree in a related field.
   Experience- Five (5) years of professional experience directly related to the standard duties as outlined.
   Equivalency- None
   Departmental Requirements-
   Special Requirements-