Position Classification Title: Registra/Admission Spec,Univ
Position Classification Code: P4001
Job Family: Student Affairs
Pay Level: 05
Exempt Status: Non-exempt
This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.
Purpose of Classification:
University Registrar’s Office is NMSU’s single repository for all official student records. The University Registration/Admission Specialist position provides customer friendly front-line services, as well as behind the scenes data entry and reporting, related to student records from day of application for admission to providing diplomas and transcripts for every student who ever entered the NMSU system.
Standard Duties:
Processes all information related to a student’s academic record in compliance with state, institutional, federal and accrediting agency regulations and requirements. Responsibilities include but are not limited to processing and records maintenance of: applications for admission, collection and scanning of required admission documentation (high school transcripts, ACT/SAT scores, transfer transcripts, etc), transfer and/or undergraduate transcript evaluation – foreign and domestic, course registration including drop, add and withdrawals, grade entry, academic probation notices, enrollment verifications, medical and/or retroactive withdrawals, name and address changes, placement test scores, degree verifications, ordering diplomas, filling transcript requests and processing legal subpoenas.
Knowledge, Skills and Abilities:
Admissions policies and eligibility requirements. Planning and scheduling techniques. Understanding of the academic year and important dates/deadlines. Application of Federal Educational Rights Privacy Act (FERPA).
Skills in database management, records maintenance, word processing and data entry. Skill in gathering data, compiling information, and preparing reports. Skill in presentation skills for training of departmental/community college staff in roles that impact student records. Skill in read, understand and apply state regulatory guidelines.
To provide excellent customer service. To analyze and solve problems and make evaluative judgments. To communicate effectively, both orally and in writing. To make administrative/procedural decisions and judgments. To perform complex tasks and to prioritize multiple projects with skills in organizing resources and establishing priorities. To complete moderately complex administrative paperwork. To make recommendations for potential process improvements.
Minimum Qualifications:
   Education- High School diploma or GED certificate.
   Experience- Three (3) year of experience related to the standard duties as outlined.
   Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
   Departmental Requirements-
   Special Requirements-