This toolkit will contain all information needed to submit a Personnel Action Form (PAF).

PAF Submission Process

Signed PAFs with all supporting documentation attached should be emailed to teamhrs@nmsu.edu. The email subject line should read “: PAF Last Name, First Name, Aggie ID”. If multiple PAFs are submitted in one email, the email body should contain the list of PAFs being submitted including Last Name, First Name & Aggie ID.

**NEW Premium Pay (Non-Exempt)**

All non-exempt employees receiving a differential will have their differential converted to premium pay. All existing differentials have been converted automatically. The designation for premium pay is located in BANNER(NBAJOBS) under the – Payroll Default Tab. The code will indicate the type of premium pay. Below is a list of the premium pay category codes. The hourly rate will not change on NBAJOBS, only the addition of the Premium Pay Code on the Payroll Default tab will be visible. Premium pay will be utilized for non-exempt differentials only. Exempt positions with a differential will continue to see an additional suffix for the differential. If premium pay is needed for a non-exempt employee, the effective date will be the 1^st of the month after HRS receives of the PAF. Premium pay cannot be paid retroactively, no exceptions. The end date must correspond with the end of a pay period (15^th or 31^st). As outlined in the table below, premium pay is based on a set dollar amount or percentage. How to Process: The department will submit a PAF with the supplemental documentation attached. The comments must indicate the category code and description. See Example PAF

PAF Fields

Section 1: Enter the Employee ID, Employee Name, Position Number, Suffix, ECLS and ORG from their primary position.

Section 3: Effective Date - (first of the month after received by HRS) Change Code – ADIFF – Add Differential/Premium Pay End Date – Must coincide with end of pay period (15^th or 31^st)

Section 4: Required Comments: Add Premium Pay Differential - Start Date - End Date Category Code: (Choose appropriate code from table) Description: (Choose appropriate description from table) Percentage - X% or Amount $#.## Please visit the Payroll site for complete and up-to-date Pay and Earning Codes.

PAF Guidance