Role of the Search Advisory Committee Chair
Deans, department heads, search advisory committee members, and other department members play an integral role in the recruitment and retention of new faculty so it is imperative that they are aware of specific assignments that need to be completed. In the following table, the search process is explained per role in three phases: before the search, during the search, and after the search.
| Before the Search: | During the Search: | After the Search: |
|---|---|---|
| Review NMSU procedures for searches and hiring. | Adhere to the guidelines provided by the dean of the college and head of the department. Calls meetings and chairs the committee meetings. | Call Search Advisory Committee meeting after all interviews are complete to gather all data for records retention. |
| Promote the use of networking recruitment strategies (e.g. personal calls, contacts at meetings, posting to directories and newsletters) to encourage applications from women, and under-represented groups. Encourage all faculty members to participate in these efforts. | Be a point of contact for inquiries from prospective candidates or interested parties and respond in a timely manner. | Agree with department head on how candidates not selected will be informed, and make that contact if necessary. |
| Learn/review more about conducting effective search processes by attending workshops, engaging in on-line tutorials, reading manuals, making use of resources available on campus. | Coordinate and preside at all meetings with the Search Advisory Committee. Ensure that proper procedures are followed and all candidates receive a fair review. | Hold an assessment meeting with Search Advisory Committee members to evaluate the search process. |
| Communicate with candidates to be interviewed to provide the interview itinerary, expectations for the visit, overview of whom they will meet. Ask for any specific requests from the candidates. | ||
| Serves as liaison between the search committee and the hiring manager. Directs the affirmative action efforts of the search. | Collects all documents related to the search and forwards them to the hiring manager. |
Introduction to the Search Process
Search Process
- Planning and Recruiting
- Evaluating and Responding to Pool
- Preparing for On-site Visits
- Preparing for and Conducting Interviews
- Finishing the Search Process
Roles in Search Process
- Role of the Dean
- Role of the Department Head
- Role of the Search Advisory Committee Chair
- Role of the Search Advisory Committee
- Role of the Department
After the Search
Recruitment Resources
Appendices
Office of the Provost
Hiring & Recruitment Toolkit
For the specific details regarding the actual hiring procedure, please visit the Regular Faculty toolkit.
Faculty Hiring Policies
When hiring new faculty, all involved personnel, including administrators and search advisory committee members, must comply with University policies and procedures, as well as college specific guidelines.
- ARP 6.01 – Hiring
- ARP 6.14 – Hiring of Individuals Named in Contract
- ARP 6.51 – Qualification for Faculty Appointment, Generally
Retention of Records
Retain all applications and records of employment decisions within the employing unit for a period of three (3) years from the date of the decision.